Accounting Assistant/AP (Full-Time)

We are seeking a Full-Time Accounting Assistant/AP to assist Sisters with house accounts and reporting; reconcile and clear up issues on credit cards; assist with journal entries and reports; and maintain fixed assets and construction in process postings and reporting.

Responsibilities

• Sets up vendor master data, collects W-9 information.
• Assists manager with sales tax exemptions and lookup issues.
• Investigates vendor invoice or statement issues.
• Ensures accurate vendor invoice coding, matching and AP voucher entry.
• Processes checks, matches, and files appropriate backup documents.
• Prepares vendor 1099’s annually.
• Responds to information requests from vendors and staff.
• Assists with verification of Sisters’ house accounts spreadsheets, reconciles to bank statements, calculates year end take backs, populates, updates and posts corresponding journal entries to general ledger.
• Prints balance sheet, income statement and various other reports.
• In conjunction with Accounting Office Manager, funds Sister House Accounts weekly and monthly.
• Assists with Sister budgets.
• Monitors and reconciles staff credit card program.
• Maintains Fixed asset Construction in Process information, runs depreciation and reconciles balances spreadsheet and reporting.
• Assists preparing data for Sister calendar year end support letters.
• Prepares checks and financial statements for Servants of Jesus.
• Maintains confidentiality.
• Accurately meets deadlines.
• Serves as liaison for the Accounting Department in the provision of financial information and resolution of problems with other departments.
• Greets Accounting Office visitors.

Qualifications

• Bachelor’s degree in a related field preferred or equivalent experience and knowledge.
• Minimum four years of experience in accounting, finance, or related field.
• Familiarity with accounting software (Sage Intacct preferred).
• Must have excellent Excel and Office 365 skills.
• Experience with online banking, accounts payable and general accounting.
• Excellent organizational skills and attention to detail.
• Highly effective written and verbal communication skills.
• Keen analytic and problem-solving skills.
• Non-profit experience a plus.
• Knowledge of Religious Organization policies/procedures or the ability & willingness to learn.

Apply

• Apply Online Now on Indeed
• Apply In-Person at:
  Dominican Sisters ~ Grand Rapids
  111 Lakeside Drive NE
  Grand Rapids, MI 49503
• Submit resume to HumanResources@GRDominicans.org

We are an equal opportunity employer and encourage persons of diverse faiths and backgrounds to apply for employment with Dominican Sisters ~ Grand Rapids