Current Opening

Accounting Assistant/AP (Full-Time)

We are seeking a Full-Time Accounting Assistant/AP to assist Sisters with house accounts and reporting; reconcile and clear up issues on credit cards; assist with journal entries and reports; and maintain fixed assets and construction in process postings and reporting.


  • Sets up vendor master data, collects W-9 information.
  • Assists manager with sales tax exemptions and lookup issues.
  • Investigates vendor invoice or statement issues.
  • Ensures accurate vendor invoice coding, matching and AP voucher entry.
  • Processes checks, matches, and files appropriate backup documents.
  • Prepares vendor 1099’s annually.
  • Responds to information requests from vendors and staff.
  • Assists with verification of Sisters’ house accounts spreadsheets, reconciles to bank statements, calculates year end take backs, populates, updates and posts corresponding journal entries to general ledger.
  • Prints balance sheet, income statement and various other reports.
  • In conjunction with Accounting Office Manager, funds Sister House Accounts weekly and monthly.
  • Assists with Sister budgets.
  • Monitors and reconciles staff credit card program.
  • Maintains Fixed asset Construction in Process information, runs depreciation and reconciles balances spreadsheet and reporting.
  • Assists preparing data for Sister calendar year end support letters.
  • Prepares checks and financial statements for Servants of Jesus.
  • Maintains confidentiality.
  • Accurately meets deadlines.
  • Serves as liaison for the Accounting Department in the provision of financial information and resolution of problems with other departments.
  • Greets Accounting Office visitors.


  • Bachelor’s degree in a related field preferred or equivalent experience and knowledge.
  • Minimum four years of experience in accounting, finance, or related field.
  • Familiarity with accounting software (Sage Intacct preferred).
  • Must have excellent Excel and Office 365 skills.
  • Experience with online banking, accounts payable and general accounting.
  • Excellent organizational skills and attention to detail.
  • Highly effective written and verbal communication skills.
  • Keen analytic and problem-solving skills.
  • Non-profit experience a plus.
  • Knowledge of Religious Organization policies/procedures or the ability & willingness to learn.


We are an equal opportunity employer and encourage persons of diverse faiths and backgrounds to apply for employment with Dominican Sisters ~ Grand Rapids


Office / Administrative